Supplier invoice intelligence
4-minute demonstration with synthetic data and simulated transactions; it does not represent a live integration, nothing shown was posted or paid, and all figures are illustrative, not client results. NetSuite, Microsoft Outlook, Microsoft Teams, and Power BI are trademarks of their respective owners; VEOTEQ is not affiliated with or endorsed by them. For the sharpest picture, click the gear icon in the player and choose 1080p. Playing the video loads it from YouTube. Watch on YouTube
From investigating every exception to making one decision
Today
- The ERP's three-way match flags the variance, but not the reason
- An analyst opens the email, invoice PDF, purchase order, receipt and purchasing emails
- About 12 minutes per invoice to work out why the numbers differ and who must decide (illustrative)
- An unexplained difference means a delayed payment, or a wrong one
With VEOTEQ
- AI reads the invoice email and PDF: supplier, invoice number, PO number and total
- It finds the PO, item receipt and vendor bill in NetSuite and compares them line by line
- It searches purchasing correspondence and finds the freight was discussed but never authorized
- A recommendation with the evidence goes to the purchasing manager in Teams Approvals
- On approval, the PO is amended and the bill approved; payment follows your normal controls
AI prepares the decision. A person owns it.
The right approver decides
The request goes to the purchasing manager, because the open question is a purchasing authorization. Approve, reject or ask for more information.
Evidence in every request
The approval carries the variance, the receiving status, the linked records and the recommendation, and every decision is recorded.
Payment controls unchanged
The AI never pays or releases funds. Payment follows the same approvals and payment run; a rejection triggers a request for a corrected invoice.
Illustrative outcome at 500 invoices a month: 12 minutes down to 3 per invoice, 75 hours recovered a month, about $40,500 a year at $45 an hour. Your numbers will differ. How we handle your data.
Take the use cases to your team
A five-page PDF you can share internally. For each use case:
- The process today and the same process with VEOTEQ
- The systems involved and the controls built in
- A link to the demo video
- How to start, from a 30-minute Fit Call to a measured pilot
See it work on your own invoices
In a 30-minute AI Fit Call we walk through the live workflow, talk through your invoice exceptions and approval paths, and tell you honestly whether it fits.